Last updated: 14 August 2026
Gulf Conferences respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store, share and protect personal data when you visit our website, register for an event, complete an enquiry or registration form, communicate with us, participate in our activities, or submit information through platforms such as LinkedIn.
1. Who We Are
Gulf Conferences is an international education events, student recruitment and consultancy organisation based in the United Kingdom.
Gulf Conferences
14 Alexandria Road
London W13 0NR
United Kingdom
Email: ak@gulfconferences.co.uk
Website: www.gulfconferences.co.uk
For the purposes of applicable UK data protection law, Gulf Conferences is responsible for the personal information it collects and processes as a data controller.
2. Information We May Collect
Depending on how you interact with us, we may collect personal information including:
- Name
- Job title
- Organisation, university, school or institution
- Email address
- Telephone or WhatsApp number
- Country or location
- Professional and business contact information
- Event registration and participation details
- Meeting and appointment details
- Areas of professional or academic interest
- Information about your interest in student recruitment, exhibitions, conferences, scholarships, partnerships or sponsorship
- Information submitted through our website, LinkedIn Lead Gen Forms or other registration and enquiry platforms
- Communications and enquiries you send to us
- Information required to administer an event booking, participation agreement or service
- Technical information relating to your use of our website, such as IP address, browser information and cookie information, where applicable
We generally do not seek to collect special-category personal data unless it is necessary for a particular service, event or legal requirement.
3. How We Collect Your Information
We may collect personal information directly from you when you:
- Register for a Gulf Conferences event
- Complete an enquiry, registration, booking or participation form
- Submit a LinkedIn Lead Gen Form
- Contact us by email, telephone, WhatsApp or social media
- Book a meeting with us
- Participate in one of our exhibitions, conferences, programmes or other activities
- Request information about our services
- Subscribe or otherwise ask to receive information about our activities
- Enter into a business, sponsorship, partnership or participation arrangement with us
We may also receive professional or business contact information from:
- Publicly available business and professional sources
- University, school and institutional websites
- Professional networking platforms
- Event partners
- Participating organisations
- Education partners
- Public directories
- Business contacts and referrals
Where we obtain personal information from third-party or publicly available sources, we will use that information only where permitted by applicable law.
4. How We Use Your Information
We may use your personal information to:
- Respond to your enquiry, request or registration
- Provide information about Gulf Conferences events, exhibitions and programmes
- Process exhibition, conference, sponsorship, partnership or participation enquiries
- Contact you about relevant student recruitment opportunities
- Provide information about scholarships, academic partnerships and international education initiatives
- Manage event registrations and participation
- Administer bookings, agreements and payments
- Communicate logistical and operational information relating to events
- Arrange meetings and follow-up communications
- Provide customer and participant support
- Communicate with universities, schools, education organisations, sponsors, partners and other professional contacts
- Improve our events, services, website and communications
- Maintain appropriate business, financial and event records
- Protect our organisation, systems and services against fraud, misuse and security risks
- Comply with applicable legal, regulatory and contractual requirements
- Send relevant professional communications about future Gulf Conferences activities where permitted by law
We do not sell your personal information to third parties.
5. Legal Basis for Processing
We process personal information only where we have an appropriate lawful basis.
Depending on the circumstances, this may include:
Consent
We may rely on your consent where you have specifically asked to receive certain communications or have provided your details for a particular purpose.
Where we rely on consent, you may withdraw it at any time.
Legitimate Interests
We may process personal information where it is reasonably necessary for our legitimate business interests, provided those interests are not overridden by your data protection rights.
Our legitimate interests may include:
- Responding to professional and business enquiries
- Organising and managing education events
- Developing relationships with universities, schools, education organisations and professional partners
- Promoting relevant education events and opportunities to professional contacts
- Maintaining business relationships with previous participants, clients and partners
- Improving and developing our services
- Protecting the security and integrity of our organisation and services
Contractual Necessity
We may process your personal information where this is necessary to:
- Enter into a contract with you or your organisation
- Administer an event booking
- Manage a registration or participation agreement
- Deliver services you have requested
- Fulfil contractual obligations
Legal Obligations
We may process or retain personal information where required to comply with applicable legal, regulatory, tax, accounting or other statutory obligations.
6. LinkedIn Lead Generation Forms
When you submit your information through a Gulf Conferences LinkedIn Lead Gen Form, the information you provide may be shared with Gulf Conferences by LinkedIn.
Depending on the form, this may include your:
- Name
- Job title
- Organisation
- Email address
- Telephone number
- Country
- Professional interests
- Other information you choose to provide
We may use this information to:
- Respond to your enquiry
- Contact you regarding the event, programme or opportunity you expressed an interest in
- Provide relevant information about our international education exhibitions and conferences
- Provide information about student recruitment opportunities
- Provide information about scholarships and academic partnerships
- Discuss sponsorship or partnership opportunities
- Send relevant follow-up professional communications where permitted by law
Your use of LinkedIn is also subject to LinkedIn’s own privacy policy and terms.
7. Professional and Business Communications
As part of our international education activities, we may contact professional representatives of universities, colleges, schools, government bodies, education organisations, sponsors, suppliers and related organisations where we reasonably believe our communication may be relevant to their professional responsibilities.
Where we rely on legitimate interests for these communications, we consider the nature of the relationship, the relevance of the communication and the reasonable expectations of the recipient.
You may ask us at any time not to send you further marketing or promotional communications.
8. Sharing Your Information
We may share personal information where reasonably necessary with trusted organisations that assist us in delivering our events and services.
These may include:
- Event venues
- Hotels and event service providers where necessary
- Technology and registration providers
- Website hosting and IT providers
- Email and communications service providers
- Payment and financial service providers
- Professional advisers, including accountants and legal advisers
- Relevant event partners
- Universities, schools and participating institutions
- Government, education or institutional partners where required for a specific programme, registration or participation arrangement
- Suppliers and contractors involved in event delivery
We may also disclose information where required by law, regulation, court order or a competent public authority.
Where service providers process personal information on our behalf, we expect them to use that information only for authorised purposes and to apply appropriate security measures.
We do not sell or rent personal information.
9. International Transfers
Gulf Conferences organises and supports international education activities and works with organisations in a number of countries.
As a result, personal information may occasionally be transferred to, accessed from or processed in countries outside the United Kingdom.
Where personal information is transferred internationally, we take appropriate steps to ensure that the transfer is lawful and that appropriate safeguards are used where required.
Depending on the destination and circumstances, these safeguards may include:
- Transfers to countries recognised as providing an adequate level of data protection
- Appropriate contractual safeguards
- UK-approved international data transfer arrangements
- Other lawful transfer mechanisms permitted under applicable data protection law
You may contact us if you would like further information about safeguards applying to a particular international transfer.
10. How Long We Keep Your Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.
The appropriate retention period will depend on factors including:
- The nature of our relationship with you
- Whether you have an active booking, registration or contract
- The purpose for which the information was collected
- Whether the information is required for event administration
- Whether we have an ongoing legitimate business reason to retain it
- Applicable legal, tax, financial or regulatory obligations
- Whether information may be required to establish, exercise or defend legal claims
We periodically review personal information that we hold and securely delete or anonymise information that is no longer required.
11. Marketing Communications
We may send information about Gulf Conferences events, exhibitions, programmes, partnerships and related opportunities where we have your consent or where we are otherwise permitted to do so by law.
You may ask us to stop sending marketing communications at any time.
You can use an unsubscribe option provided in an email, where available, or contact us at:
We will process your request as soon as reasonably practicable.
Opting out of general marketing communications will not prevent us from contacting you where necessary regarding:
- An active event booking
- A registration
- A contractual arrangement
- An invoice or payment
- An enquiry you have made
- Operational information about an event in which you are participating
- Other essential service communications
12. Your Data Protection Rights
Depending on the circumstances and the lawful basis on which we process your information, UK data protection law may give you rights including:
- Right of access – to request information about the personal data we hold about you and obtain a copy
- Right to rectification – to ask us to correct inaccurate information or complete incomplete information
- Right to erasure – to ask us to delete your personal information in certain circumstances
- Right to restriction – to ask us to restrict how we use your information in certain circumstances
- Right to object – to object to certain processing, including certain processing based on legitimate interests
- Right to data portability – to receive or transfer certain personal information where this right applies
- Right to withdraw consent – where processing is based on consent, you may withdraw that consent at any time
Not every right applies in every circumstance, and certain exemptions may apply.
You have the right to object at any time to the use of your personal information for direct marketing purposes.
To exercise any of these rights, please contact:
We may need to verify your identity before processing your request.
There is normally no charge for exercising your data protection rights, although applicable law may allow a reasonable fee in limited circumstances.
13. Automated Decision-Making
Gulf Conferences does not ordinarily use personal information to make solely automated decisions that produce legal or similarly significant effects on individuals.
If this changes, we will provide appropriate information about the processing and any rights available to you.
14. Data Security
We take appropriate organisational and technical measures designed to protect personal information against:
- Unauthorised access
- Accidental or unlawful loss
- Misuse
- Alteration
- Destruction
- Unauthorised disclosure
Access to personal information is limited to employees, contractors, service providers and other authorised persons who require access for legitimate business purposes.
While we take appropriate measures to protect personal information, no internet transmission or electronic storage system can be guaranteed to be completely secure.
15. Cookies and Website Information
Our website may use cookies and similar technologies to:
- Enable essential website functionality
- Remember website settings where applicable
- Understand how visitors use our website
- Measure website performance
- Improve the website and user experience
- Support analytics or marketing functions where applicable
Where required by law, non-essential cookies will only be used after you have been provided with appropriate information and choices.
You can also manage cookies through your browser settings.
Further information about the particular cookies used on our website may be provided through our cookie notice or cookie-management tool.
16. Third-Party Websites and Platforms
Our website and communications may contain links to third-party websites and platforms, including:
- Social media platforms
- Event partners
- Participating universities and institutions
- Registration platforms
- Payment providers
- Other external organisations
Gulf Conferences is not responsible for the privacy practices, security or content of independent third-party websites or services.
We recommend reviewing the relevant privacy policies before providing personal information to those organisations.
17. Children’s Information
Our exhibitions and education activities may involve prospective students who are under 18.
Where personal information relating to children is collected, we will take appropriate steps having regard to the nature of the event, the age of the individual, the information being collected and applicable data protection requirements.
We do not knowingly use children’s personal information for unrelated marketing purposes where this would not be lawful or appropriate.
18. Complaints
If you have concerns about how Gulf Conferences collects or uses your personal information, please contact us first so that we have an opportunity to address the matter.
Email: ak@gulfconferences.co.uk
You also have the right to raise a concern or lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection regulator.
Information about making a complaint is available at www.ico.org.uk.
19. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in:
- Our events and services
- Our website and technology
- Our data-processing practices
- Applicable legal or regulatory requirements
Any updated version will be published on our website with a revised “Last updated” date.
We encourage you to review this Privacy Policy periodically.
20. Contact Us
If you have questions about this Privacy Policy, wish to exercise a data protection right, or would like information about how Gulf Conferences handles your personal information, please contact:
Gulf Conferences
14 Alexandria Road
London W13 0NR
United Kingdom
Email: ak@gulfconferences.co.uk
Website: www.gulfconferences.co.uk